Announcing: New Partnership with WePay Payment Processor

September 19th, 2017

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Ministry Sync now partners with WePay to provide improved online payment processing and automatic bank deposits for your events.

Here are a few reasons why you’re going to love using WePay:

Keep up to 100% of your donations and registration fees!
Donors have the option to cover their own transaction fees.

Faster and better reporting!
Your transaction report just got a big upgrade.

Better chargeback protection!
Reduced risk of chargebacks, and better support with lower fees if they do occur.

Processing available in Canada for CAD currency!
Canadian customers can now process funds in their local currency without the need for PayPal.

WePay will be the standard payment processor for all new events going forward. Any events or campaigns that have already been created will be automatically upgraded to use WePay if they are eligible.

Ministry Sync will prompt you to set up your WePay account the next time you add or edit an eligible event.

 

Sign In to Ministry Sync

Visit Our Knowledge Base for More Info

 

WePay is the world’s leading processor engine for apps like ours and will enable Ministry Sync to build a faster, more reliable, more secure platform in regard to how we process funds.

Some of the benefits right out of the box, you will see immediately:

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Soft-descriptors (payment titles) can be changed to whatever you want!

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Multiple WePay accounts can be created for your organization! This allows you to have a different soft-descriptor per event or have funds go to different bank accounts. 

Example: You could create one WePay account called “PRC Banquet” and another one called “PRC Walk for Life.” This helps people remember what that charge is on their credit card statement, reducing the number of chargebacks to you!

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Payment via checks! Don’t have a bank account or want funds direct deposited? WePay can cut you a check once a week or once a month.

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Real-time on-boarding — no more faxing drivers licenses and 501(c)3 documents.

 
 If you have any questions at all, please contact us. We are happy to help!

 

Jason Galicinski
Jason Galicinski

 
 

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Visit Our Knowledge Base for More Info

 

Tools of the Trade: Table Host Packet

September 6th, 2017

skydiving2Most often, first-time skydivers have an experienced jumper on their back. Yes, this jumping buddy will make sure the shoot deploys at the right time and that the rookie sticks their landing, but many times they also help the jumper to… well… jump.

You’re utilizing a powerful tool for your event this year—one that has great potential to shave hours of time off your event planning, and give you accurate stats to refer to for future events. What is this powerful tool you may ask? Table Hosts.

You have a great opportunity in front of you, so make the most of it!

Like a skydiving buddy, you’re the coach for your table hosts, so let’s help them jump.You have the capacity to unlock the power of those table hosts by teaching them how to use the tools placed before them. The more you encourage table hosts to utilize the tools at hand, the less time you’ll spend updating your RSVPs. 

A helpful tool for your table hosts is a Table Host Packet. You might distribute this at a meeting with your hosts, or simply give it to a host when they agree to invite potential partners to sit at their table.

What should a Table Host Packet contain? I’m so glad you asked!

Table Host Packet components:

For more detailed instructions on using the Guest List Manager, click here.

If I can encourage you in one thing, it’s to resist the urge to enable your hosts. The easy thing to do when the phone rings is to take the names of your host’s guests, but if you do this you’re missing an opportunity for a teachable moment. One that will save you hours of time down the road.

Instead of taking the name of the guests, encourage your host to use the Guest List Manager Page, and maybe even take a minute to walk them through it. The “you” the week before the event will thank the “you” who took the initial guest list because let’s be honest—those names will probably change. And if your host knows how to change them, you can spend your time negotiating your event expenses instead of taking RSVPs.

Don’t get in your own way. Teach those hosts to fish—and have a great event!

God speed!

 

Crystal Velte
Crystal Velte

 

Pro Tip! Take screen shots of your Table Host Email and Manager Page to include in your Table Host packet using the snipping tool on a PC, or this simple key command on a Mac as seen in the“Online Registration Manager” Instructions above.

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Are You Overlooking this Important Resource?

August 20th, 2017

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One of the easiest things a new event coordinator can overlook that could literally save you hours of work is the tools of a National Organization. Are you a member of an Affiliation or Training organization?

If so, before even beginning to plan your next fundraising event, connect with them. See what tools—if any—are available specifically in regard to your fundraiser. You may be surprised as to what documents, templates, and samples are included within your membership/affiliation.

Before making extra work for yourself, you can simply pull from the resources provided.

We are here to help with your Event Management needs; however, in order to guarantee that you are abiding by the guidelines of your affiliation organization, we encourage you to utilize their samples and templates first. (Or, at least to be aware of their potential existence.)

This small step before beginning the planning process may prove to be invaluable! Remember, the key is to work smarter, not harder.

Have a great day!

 

Andrea Trudden
Andrea Trudden

P.S. If you aren’t certain if there is a national organization for the work that you do, please contact us and we can guide you based upon your organization’s mission.

The ABCs of Event Types

August 19th, 2017

If you run a Pregnancy Help Center, you host a fundraising walk, right? Well, maybe. Maybe not.

Depending on where you are located and how many ministries there are in the area, a traditional event may not work for you. The hours you spend putting into the event should have an impact on your organization and your community. If it isn’t, you may want to think outside the box for a new concept.

We’ve compiled a list—in addition to our Non-Events—to help inspire new ideas for your ministry.

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As you can see, the sky’s the limit! Find creative ways to connect with your area. We are more than happy to brainstorm with you what event would work for your community. FundEasy and AttendEasy are designed for almost any fundraising event and we’d love to show you how they can work for you on any one of these events—or even a traditional Walk or Banquet 😉

If you have a creative idea that is not listed, please let us know. Let’s keep this idea bank growing and help ministries fundraise world-wide!

Happy planning!

 

Andrea Trudden
Andrea Trudden

 

Life Chores (free printable included)

August 8th, 2017

to-doI’m a mom. I make lists. Lists help me stay focused on the task at hand and help me feel more in control. (Though, let’s face it. I’m a mom. The kids are sometimes in control.)

While going through some old files, I came across this “list” of Life Chores that I created years ago to help me stay focused in an ever-increasingly distracted world. These tips are what I (try to) hold true to in order to stay in the driver’s seat of my life. This list brings together the best tips and tricks of time management from top leadership speakers.

Print it out. Hang it up. Refer to it often. And stay in control.

  • Don’t delay. If a task takes less than two minutes to complete, complete it. You waste more time putting it off than simply doing it.
  • Be smart with your time. Book the first appointment of the day with doctors, dentists and such.
    • Bonus tip: Always book future appointments before leaving the office. It saves you the hassle of setting up the appointment later and gives you more scheduling options.
  • Buy stamps online (usps.com) and buy plenty of them. You know you’ll always need more and they rarely get cheaper. Plus, the mailman delivers them with your mail, so no need to go out to buy stamps!
  • Be intentional. If you’ve got a task to complete, turn off your phone.
  • Take breaks throughout the day. Studies show that taking breaks often throughout the day increase your productivity at work. (Learn how the rule of 52 and 17 can work for you.)
    • Bonus tip: Sites like Toggl.com help track your time so you know how you are utilizing your day. You may be surprised to see how you actually spend your time at work versus how it feels like you spend your time. (You know those jobs that feel like they take hours may only last 20 minutes.)
  • Consolidate. List credit card numbers in a single location—on a security app like 1Password or an index card—and keep it in a safe place. It’s a quick reference for ordering online or over the phone.
    • Bonus tip: Include the toll-free number of the bank that issued the card so you can contact it immediately if the card is lost or stolen.
  • Avoid clutter. Open mail over the recycling bin or paper shredder to avoid the paper piles.
  • Be specific. Leave telephone messages that don’t require a response. Be very specific about what you need and when. (This is my favorite tip!)
  • Limit distractions. Check your personal email only once a day.
  • Say “no” now and then, even to the little things. It is not a sin. (I have trouble with this one.)
  • Don’t wait on things. If your computer takes four minutes to boot up, find something to do regularly that you can do while this task completes, like listen to voice mails or grab a cup of coffee.
  • Get up and move! Your body’s energy level goes down when you sit idle. Standing at your desk while reading a spreadsheet helps as well as little exercises throughout the day. Don’t worry—No marathons required. 😉
    • Bonus tip: Go to EatMoveSleep.com and get a free, personalized plan designed for you with practical ways of incorporating new habits to improve your health.
  • Batch tasks. Group tasks that require the same resources or level of concentration.
  • Prepare for tomorrow. Making a list of things on your mind today saves you that time tomorrow.
  • Understand your tools. Knowing your software and equipment saves time and frustration. If you want some guidance with AttendEasy or FundEasy, contact us. We’re happy to help!

 

Print Your To-Do List

 

I hope this helps you take control of your day.

Make it a great one!

 

Andrea Trudden
Andrea Trudden

 

 

Photo credit: Designed by Waewkidja / Freepik

Ever hosted a Non-Event?

August 2nd, 2017

Working at a non-profit teaches you how to juggle 20 different tasks while standing on one foot on a ball and balancing a plate on your head. Your time can be stretched incredibly thin with all the tasks—but it is all worth it because of the powerful work you are doing in your community.

That said, let’s be realistic; there are 168 hours in a week and there are times that adding one more item to your to-do list simply isn’t possible. We understand and we have a solution that allows you to fundraise for your organization with minimal planning effort.

Host a Non-Event

FundEasy’s Non-Events provide you with a way to connect with your community and raise funds solely online. No fundraising dinner, no walk. Just a virtual event that allows people to raise money for a cause they believe in.

This isn’t online giving—it is a scheduled online event to raise funds in a certain time period.

This eliminates the need for venue contracts, permits, seating charts, nametags, etc… All you need is a fun theme and a deadline, and your Non-Event is ready to go!

Here a few suggested themes to spark ideas:

  • Couch to 5K → Take a picture of yourself from your couch and set a goal to raise 5K for your organization.
  • Family Walk for a Cause → Encourage donors to take a 30-minute walk with their family and donate $30 to your organization at the end.
  • Dinner with Friends → Have a home-cooked meal with friends and donate the amount they would have spent at a restaurant to your organization.
  • #GivingTuesday → A global campaign dedicated to charitable donations held the Tuesday after Thanksgiving.

And remember to make it fun! Encourage fundraisers to take pictures and share how they are participating via social media. This helps spread the word and raise more money. Offer prizes for your top-3 fundraisers for a competitive incentive.

Setting up your Non-Eventp2p

    1. Create a new FundEasy Event
      Participants register to your event from your website and receive their own FundEasy Page immediately to collect donations from their friends.
    2. Spread the word
      Participants share their FundEasy Pages with hundreds of family and friends through Facebookemail and more to raise money for your organization.
    3. Collect Funds
      Every FundEasy Page collects online donations and deposits them directly into your bank account.

Be certain to set a deadline for your event. We suggest that you set a deadline about four to six weeks from the start date and make certain to broadcast that date. This gives you enough time to connect with your ministry partners and gives them enough time to share the Non-Event with their friends. Plus, people tend to respond to urgency. The deadline gives you that timeline for those pressure-prompted donors.

Your ministry partners believe in your cause. Rather than host no event at all due to time or financial restrictions, consider giving them this Non-Event opportunity so they can be involved in your ministry.

Contact us today to plan your first event Non-Event!

 

Andrea Trudden
Andrea Trudden

Photo credit

11 Questions to Ask Before Setting Up Your Event in FundEasy

July 27th, 2017

As part of our “Running a Great Event” series, our sales and support staff has worked together to bring you key questions you should ask yourself before setting up your event in order to make the planning process as simple as possible.

FundEasy is used to manage all kinds of peer-to-peer fundraising events and campaigns. We understand that your event is unique, and we are here to help you get started on the right foot with your online registration.

As you set up your event, there are several questions to consider in order to make sure you’re getting all the necessary information from your participants. The best way to decide what you should include on your event’s registration form is to ask yourself the following questions:

Note: If you liked the registration form used in a past event, we can copy it into your new event so you don’t need to reinvent the wheel.

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Is there a fee to participate?

While most walks are free, runs often charge a registration fee. Is this the case with your event? If every—or just some—registrations require a fee, we can customize your form to collect payment at the time of registration. 

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Is the registration fee always required?

Do you plan to waive the registration fee with a fundraising commitment like the example below? If so, we can help you customize your event to include this feature.

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Will the price change as the event gets closer?

Sometimes offering an Early Bird Discount is what it takes to get fundraisers to sign up before the final countdown. If your pricing changes on a certain date, your registration form can be set up to automatically change pricing or remove options when the early bird deadline is reached.

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What is happening at the event that we must account for in advance?

Are you having a toddler race? A lunch? Assigning bib numbers to runners? Multiple start times? It’s a good idea to get a count for other event activities in order to prepare for bibs, giveaways, sandwiches, etc.

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Are there different event locations or registration types?

Plan for an accurate count of runners, walkers, or participants at both your North & South locations by adding a simple drop down or radio button field to your registration form.

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What information do we need to follow up with fundraisers?

The people who joined you for your event–be it through friends or family–are potential ministry partners and friends to the organization. Be sure to collect the appropriate contact information so your organization can stay connected once the event is over. (See The Day After the Event for more details.)

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What information must we have?

Would you like your fundraisers to be required to enter more than just their name and email? No problem! Any fields on your registration form can be required.

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What information do we need to prepare for prizes?

Gone are the days of guessing t-shirt orders! Get sizes and selections in advance so you can intelligently order your shirts and other prize items.

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Do we want our fundraisers to set their own goals and/or deadlines?

As the Event Coordinator, you can choose a default fundraising goal and a deadline for your participants when setting up your event. If you would prefer they set their own when registering, you can do that!

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How do we want to handle family registrations?

Participants can often choose to fundraise as a family. This creates one fundraiser page in their family’s name. If you need to charge for additional family members or want to know information for each family member (like their names and ages), please reach out to our Support Team. We’ll talk through your needs and make sure the correct information is requested when your fundraisers sign up.

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Do we want a liability release waiver initialed when fundraisers register?

Our default registration form offers this option so your organization can include the proper legal language. Be sure to add your liability release waiver text before opening public registration!

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Note: Ministry Sync does not provide waiver text. Consult with your legal advisor before adding your liability release waiver.

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As always, our Support Team is available to help you get set up for your event. Simply chat, call or email us! 

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Talk to you soon!

Crystal Velte
Crystal Velte

 

9 Qs to Ask Before Setting Up Your Event in AttendEasy

July 25th, 2017

 

Businessman in his office pointing to the front

 

As part of our “Running a Great Event” series, our sales and support staff has worked together to bring you key questions you should ask yourself before setting up your event in order to make the planning process as simple as possible.

Online registration is a great tool that has been proven to increase attendance—are you using it to its full potential?

Each AttendEasy event comes with a default registration form. Your event may require more information than is collected on this default form, so we have specifically designed the form to be customizable to meet your needs.

Before “going live” with public registration, be certain to think through your entire event to make sure you are asking the right questions of your guests and collecting all the information that you will need not only for your event, but also for follow-up after the event.

Here are some questions you’ll want to ask yourself to make sure AttendEasy is working for you!

Note: If you liked the registration form used in a past event we can copy it into your new event so you don’t need to reinvent the wheel.

What are the registration types for our event?

Our default registration form allows guests to register as either a table host or a guest.

Do you also have table sponsors? Is there an option for someone to sponsor a table, but not host it? We can help build these exceptions into your form.

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What are the different registration fees?

AttendEasy’s Pay to Attend version can collect registration fees for sponsors, hosts, and guests. Think through all pricing options and contact our Support Team to discuss how to best set up your registration form.

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Are there exceptions or discounts?

Sometimes offering an Early Bird Discount is what it takes to get guests to RSVP before the final countdown. If your pricing changes on a certain date, your registration form can be set up to automatically change pricing or remove options when the early bird deadline is reached.

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Call it a Promo Code, a Registration Code, a Discount Code, etc. These short codes can be used to give special pricing or discounts to your registrants. This is a simple way to help your guests feel even more special while entering the code.

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What contact information must we have?

Would you like guests to be required to enter more than just their name? No problem. Any fields on your registration form can be required. Requiring email addresses is one way to boost the number of emails in your mailing list.

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What do we need to know to prepare for meals?

Will you need to know if your guests have special dietary restrictions? Food allergies are pretty common. Be prepared to serve your guests food that they can eat by adding this field to your registration form.

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Meal requests: Are you offering a choice of chicken or beef? Enable Meal Choices in your event details for easy reporting.

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Will people be registering individually or in groups?

Occasionally three, four, or five people want to register at a time. Adding the “Register additional people with me” field to your form will allow your guests to quickly register everyone at once. If your event has a registration fee, this field eliminates the need to enter payment information multiple times. Our Support Team is happy to help you add this to your form.

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Is childcare available?

If you’re offering childcare, you can ask about your guests’ childcare needs so you will be prepared to serve their family.

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Do we need to prepare for special options?

Doing a conference with workshops? Need to know if guests are from a certain school district? Want to ask what church they attend? How they heard about your organization? Whether they’re a cat or dog person?

Additional information about your attendees helps have a better understanding as to how the people connected with you. This information is useful for relationship growing. Radio buttons, check boxes, text fields and drop down selections can be used to capture any information you’d like.

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Are there limits for any options?

Do you have a certain number of seats, sponsorships or workshop spots available? We can add a limit to your registration options so you don’t exceed your availability.

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As always, our Support Team is available to help you get set up for your event. Simply chat, call or email us!

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Let me know if you have any questions! I’m here to help :)

Crystal Velte
Crystal Velte

 

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Introducing Online Giving Doubles Fundraising Income

July 18th, 2017

quoteHosting a Walk for Life in our community wasn’t newwe’d been doing it for over 20 years. But after an event training, we decided to implement an online fundraising tool.

We put the Walk online using Ministry Sync. It was well worth the investment cost!

Our Walk income more than doubled — thanks in part to FundEasy.

Walkers love having their own page with easy fundraising options; we love online registration and having our Walk data in one organized, easy-to-access place.  Win, win, win!

Thanks MinistrySync!

Laura Sporre, Walk Coordinator
Ladysmith, Wisconsin
Care Net Pregnancy Resource Center of NW WI Inc.

 

peer-to-peer-fundraisingThank you, Laura, for sharing your story.

This is one example as to how having an online registration process can increase giving dramatically.

According to the Blackbaud Index, a source for charitable and online giving trends, as of May 2017, overall giving is up 4.8% for non-profits. Online giving, however, is up 9.8% with nearly 1/3 of online giving going to peer-to-peer (P2P) fundraising events such as walks, 5Ks, and campaigns.

If you haven’t introduced online fundraising pages for your Walk participants, now is the time. Schedule a demo today and see how FundEasy can help in your next P2P fundraiser.

 

Andrea Trudden
Andrea Trudden

 

Young Life & Ministry Sync

July 12th, 2017

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We have had the extreme pleasure of collaborating with various ministries as they spread the Word of God all over the world. Young Life has been one of those ministries for nearly a decade. With 7,300 ministries in more than 100 countries and all 50 states, Young Life leaders make an impact on the lives of more than 2.1 million kids each year.

Their mission: Introducing adolescents to Jesus Christ and helping them grow in their faith.

They have been working hard.

Each year, Young Life debuts a new banquet theme for use among their area offices. This theme comes complete with graphics to use for fundraising events. The Service Center at Young Life works directly with Ministry Sync to ensure a high-quality marketing banner that works seamlessly within AttendEasy.

When a Young Life area uses a current or past theme for their banquet, Ministry Sync already is equipped with the marketing pieces we require for a fast and easy setup, making the event management side of things even easier.

Since 2008, we have helped Young Life manage nearly 1,000 events in more than 240 areas of the world, including Hong Kong and Singapore.

It is collaborations like this that encourage us each day. How wonderful it is to witness God’s works all over the world.

We appreciate the opportunity to collaborate with ministries to help advance their mission. If you are a part of a ministry and want to learn more about what Ministry Sync can do for you, contact us today.

 

Andrea Trudden
Andrea Trudden