Maximizing the Donation

October 17th, 2017

SM-64percent-2We’ve been keeping track and you all have some amazing supporters!!!

Organizations that manage fundraising events using AttendEasy and FundEasy now have the ability to allow supporters to cover their own transaction fees since we’ve switched payment processors. The response has been phenomenal!

On average, an astounding 64% of supporters opt to cover their own transaction fees. When they make the choice to cover their own fees, the organization receives 100% of the revenue. This means more money goes directly to the organization.

That $50 donation is now actually $50, not $47.50 ($50 minus $2.50 for transaction fees).

This option allows your supporters to give the maximum amount for a cause they believe in—your mission! This is their way of being a part of your organization and sharing their heart for your ministry.

Be certain to thank your supporters for taking that extra step to maximize their donation. I know your organization appreciates it, be certain they know too!

Have a great day!


Andrea Trudden
Andrea Trudden

P.S. Did you know that you can track exactly how many supporters are opting to cover the transaction costs in the Ministry Sync Beta site? In the Event Dashboard, simply mouse over the question mark next to the “Covered Fees” and see for yourself! (Don’t forget to thank your supporters for taking that extra step!)


Are Name Tags Necessary?

October 17th, 2017

It is the week of the event. You have your tables set. You have confirmed with your caterer. You just put the finishing touches on your power point. You just have one task left. Printing name tags.

But, is this really necessary?!?

In a word, yes! In another word, ABSOLUTELY!

Name tags allow for social interaction among strangers and the avoidance of embarrassment from staff to donors. Have you ever forgotten the name of a large donor’s spouse?

Name tags are a simple security to professionalize your event. When you know WHO people are, you can interact much more easily. Plus, think about your guests!

Inevitably, there will be tables with unknown groups. An easy ice-breaker is a name tag. “I see your name is Kim. That’s my mother’s name! Nice to meet you. How are you connected with the ministry?”

Name tags allow for a more personable approach when engaging your guests. It is unrealistic to expect that every person will know everyone at your event, including Table Hosts. Printing name tags and handing them out upon registration helps everyone have a sense of belonging. Each person is there because they believe in your cause or want to learn more about it.

MS-name-tag-sampleWhen you call a person by name, it helps them feel significant and therefore more attached to your organization.

Through AttendEasy, name tags are easily created for your guests. Simply click the name tag tool within your event and find the appropriate name tag style.

I know we are in a high-tech world and name tags may not give that feeling. But trust me, when you are learning about an organization for the very first time and are seated at a table of strangers, that name tag is a life-saver.


Andrea Trudden
Andrea Trudden


When are email invites ok?

September 25th, 2017

When are email invites OK?

Times they are a changing. Phonebooks used to be thick enough to use as a booster seat. Now, with access to contact info online, they’re small enough to be stuffed into a mailbox (if printed at all). Encyclopedia door-to-door sales used to be a popular profession, yielding big sales. These days, encyclopedias themselves are nearly obsolete.

In today’s digital world, it is so common to replace printed items with digital versions; which leads me to today’s topic—when are email invites ok?

Considering that email is regarded as a casual form of conversation, it’s safe to say that email invites are ok for a casual type of event. A dinner party, corn maze adventure, child’s birthday party, bachelorette party, and community concerts are all appropriate uses for email invites.

Printed invitations, on the other hand, indicate a sense of importance and set a more formal tone for an event. Time, effort and resources are put into the development of printed invitations, and the courtesy of an RSVP, attendance, and generosity are expected.

Sample formal invitation courtesy of Keener Marketing.

Most events managed within AttendEasy would fall more into the “formal” category. They are fundraising dinners with programs, plated meals and financial giving intentions.

The invitation to these events should set these expectations. Therefore, an informal email invite is simply not the way to go for a first impression. A printed invitation will set the tone for your event and be a tangible reminder of your guests’ requested presence.

Of course, not everyone will respond right away, so following up with an email invite a week or two after the formal invitation is sent is a good idea. When using our “Send Invite” tool, you can write a personal note—mentioning the previously sent formal invitation—and request their RSVP.

Email invites alone may not only communicate the wrong expectations for your event, but they also run the risk of never being seen by recipients. Spam filters, smart folders, and growing inboxes all too often keep recipients from seeing emails.

In event planning, emailing Save the Date reminders and follow-up invites are OK, but eliminating the traditional printed invitation could be a costly mistake for your organization.

I’ve sadly heard too many stories of regret from customers who have made the mistake of replacing printed invitations with email invites. In each conversation, both attendance and giving were significantly reduced—in a couple of instances by 50 percent! 😱

In conclusion, we at Ministry Sync strongly encourage utilizing our email invitation tool to communicate with your invited guests as a follow-up to your printed invitations for your formal events.

It’s like I remind my nephews—just because you CAN, doesn’t mean you SHOULD. 🙂


Crystal Velte
Crystal Velte


WePay FAQ: Why am I getting stopped by this page?

September 21st, 2017


FAQ: Why am I getting stopped by this page to set up my payment processor?

When you create a new FundEasy or pay-to-attend AttendEasy event, you will be prompted to create a WePay account. There isn’t an option to skip past this, but setting up your account is very simple. You can create an account in just a few steps. Most of the information can be added from the existing account. You’ll also need the EIN for the organization and the bank account information.

→ Learn more about the many benefits of our new WePay partnership.


Sandy Barton
Sandy Barton


Announcing: New Partnership with WePay Payment Processor

September 19th, 2017


Ministry Sync now partners with WePay to provide improved online payment processing and automatic bank deposits for your events.

Here are a few reasons why you’re going to love using WePay:

Keep up to 100% of your donations and registration fees!
Donors have the option to cover their own transaction fees.

Faster and better reporting!
Your transaction report just got a big upgrade.

Better chargeback protection!
Reduced risk of chargebacks, and better support with lower fees if they do occur.

Processing available in Canada for CAD currency!
Canadian customers can now process funds in their local currency without the need for PayPal.

WePay will be the standard payment processor for all new events going forward. Any events or campaigns that have already been created will be automatically upgraded to use WePay if they are eligible.

Ministry Sync will prompt you to set up your WePay account the next time you add or edit an eligible event.


Sign In to Ministry Sync

Visit Our Knowledge Base for More Info


WePay is the world’s leading processor engine for apps like ours and will enable Ministry Sync to build a faster, more reliable, more secure platform in regard to how we process funds.

Some of the benefits right out of the box, you will see immediately:


Soft-descriptors (payment titles) can be changed to whatever you want!


Multiple WePay accounts can be created for your organization! This allows you to have a different soft-descriptor per event or have funds go to different bank accounts. 

Example: You could create one WePay account called “PRC Banquet” and another one called “PRC Walk for Life.” This helps people remember what that charge is on their credit card statement, reducing the number of chargebacks to you!


Payment via checks! Don’t have a bank account or want funds direct deposited? WePay can cut you a check once a week or once a month.


Real-time on-boarding — no more faxing drivers licenses and 501(c)3 documents.

 If you have any questions at all, please contact us. We are happy to help!


Jason Galicinski
Jason Galicinski


Sign In to Ministry Sync

Visit Our Knowledge Base for More Info


Tools of the Trade: Table Host Packet

September 6th, 2017

skydiving2Most often, first-time skydivers have an experienced jumper on their back. Yes, this jumping buddy will make sure the shoot deploys at the right time and that the rookie sticks their landing, but many times they also help the jumper to… well… jump.

You’re utilizing a powerful tool for your event this year—one that has great potential to shave hours of time off your event planning, and give you accurate stats to refer to for future events. What is this powerful tool you may ask? Table Hosts.

You have a great opportunity in front of you, so make the most of it!

Like a skydiving buddy, you’re the coach for your table hosts, so let’s help them jump.You have the capacity to unlock the power of those table hosts by teaching them how to use the tools placed before them. The more you encourage table hosts to utilize the tools at hand, the less time you’ll spend updating your RSVPs. 

A helpful tool for your table hosts is a Table Host Packet. You might distribute this at a meeting with your hosts, or simply give it to a host when they agree to invite potential partners to sit at their table.

What should a Table Host Packet contain? I’m so glad you asked!

Table Host Packet components:

For more detailed instructions on using the Guest List Manager, click here.

If I can encourage you in one thing, it’s to resist the urge to enable your hosts. The easy thing to do when the phone rings is to take the names of your host’s guests, but if you do this you’re missing an opportunity for a teachable moment. One that will save you hours of time down the road.

Instead of taking the name of the guests, encourage your host to use the Guest List Manager Page, and maybe even take a minute to walk them through it. The “you” the week before the event will thank the “you” who took the initial guest list because let’s be honest—those names will probably change. And if your host knows how to change them, you can spend your time negotiating your event expenses instead of taking RSVPs.

Don’t get in your own way. Teach those hosts to fish—and have a great event!

God speed!


Crystal Velte
Crystal Velte


Pro Tip! Take screen shots of your Table Host Email and Manager Page to include in your Table Host packet using the snipping tool on a PC, or this simple key command on a Mac as seen in the“Online Registration Manager” Instructions above.


Are You Overlooking this Important Resource?

August 20th, 2017


One of the easiest things a new event coordinator can overlook that could literally save you hours of work is the tools of a National Organization. Are you a member of an Affiliation or Training organization?

If so, before even beginning to plan your next fundraising event, connect with them. See what tools—if any—are available specifically in regard to your fundraiser. You may be surprised as to what documents, templates, and samples are included within your membership/affiliation.

Before making extra work for yourself, you can simply pull from the resources provided.

We are here to help with your Event Management needs; however, in order to guarantee that you are abiding by the guidelines of your affiliation organization, we encourage you to utilize their samples and templates first. (Or, at least to be aware of their potential existence.)

This small step before beginning the planning process may prove to be invaluable! Remember, the key is to work smarter, not harder.

Have a great day!


Andrea Trudden
Andrea Trudden

P.S. If you aren’t certain if there is a national organization for the work that you do, please contact us and we can guide you based upon your organization’s mission.

The ABCs of Event Types

August 19th, 2017

If you run a Pregnancy Help Center, you host a fundraising walk, right? Well, maybe. Maybe not.

Depending on where you are located and how many ministries there are in the area, a traditional event may not work for you. The hours you spend putting into the event should have an impact on your organization and your community. If it isn’t, you may want to think outside the box for a new concept.

We’ve compiled a list—in addition to our Non-Events—to help inspire new ideas for your ministry.


As you can see, the sky’s the limit! Find creative ways to connect with your area. We are more than happy to brainstorm with you what event would work for your community. FundEasy and AttendEasy are designed for almost any fundraising event and we’d love to show you how they can work for you on any one of these events—or even a traditional Walk or Banquet 😉

If you have a creative idea that is not listed, please let us know. Let’s keep this idea bank growing and help ministries fundraise world-wide!

Happy planning!


Andrea Trudden
Andrea Trudden


Life Chores (free printable included)

August 8th, 2017

to-doI’m a mom. I make lists. Lists help me stay focused on the task at hand and help me feel more in control. (Though, let’s face it. I’m a mom. The kids are sometimes in control.)

While going through some old files, I came across this “list” of Life Chores that I created years ago to help me stay focused in an ever-increasingly distracted world. These tips are what I (try to) hold true to in order to stay in the driver’s seat of my life. This list brings together the best tips and tricks of time management from top leadership speakers.

Print it out. Hang it up. Refer to it often. And stay in control.

  • Don’t delay. If a task takes less than two minutes to complete, complete it. You waste more time putting it off than simply doing it.
  • Be smart with your time. Book the first appointment of the day with doctors, dentists and such.
    • Bonus tip: Always book future appointments before leaving the office. It saves you the hassle of setting up the appointment later and gives you more scheduling options.
  • Buy stamps online ( and buy plenty of them. You know you’ll always need more and they rarely get cheaper. Plus, the mailman delivers them with your mail, so no need to go out to buy stamps!
  • Be intentional. If you’ve got a task to complete, turn off your phone.
  • Take breaks throughout the day. Studies show that taking breaks often throughout the day increase your productivity at work. (Learn how the rule of 52 and 17 can work for you.)
    • Bonus tip: Sites like help track your time so you know how you are utilizing your day. You may be surprised to see how you actually spend your time at work versus how it feels like you spend your time. (You know those jobs that feel like they take hours may only last 20 minutes.)
  • Consolidate. List credit card numbers in a single location—on a security app like 1Password or an index card—and keep it in a safe place. It’s a quick reference for ordering online or over the phone.
    • Bonus tip: Include the toll-free number of the bank that issued the card so you can contact it immediately if the card is lost or stolen.
  • Avoid clutter. Open mail over the recycling bin or paper shredder to avoid the paper piles.
  • Be specific. Leave telephone messages that don’t require a response. Be very specific about what you need and when. (This is my favorite tip!)
  • Limit distractions. Check your personal email only once a day.
  • Say “no” now and then, even to the little things. It is not a sin. (I have trouble with this one.)
  • Don’t wait on things. If your computer takes four minutes to boot up, find something to do regularly that you can do while this task completes, like listen to voice mails or grab a cup of coffee.
  • Get up and move! Your body’s energy level goes down when you sit idle. Standing at your desk while reading a spreadsheet helps as well as little exercises throughout the day. Don’t worry—No marathons required. 😉
    • Bonus tip: Go to and get a free, personalized plan designed for you with practical ways of incorporating new habits to improve your health.
  • Batch tasks. Group tasks that require the same resources or level of concentration.
  • Prepare for tomorrow. Making a list of things on your mind today saves you that time tomorrow.
  • Understand your tools. Knowing your software and equipment saves time and frustration. If you want some guidance with AttendEasy or FundEasy, contact us. We’re happy to help!


Print Your To-Do List


I hope this helps you take control of your day.

Make it a great one!


Andrea Trudden
Andrea Trudden



Photo credit: Designed by Waewkidja / Freepik

Ever hosted a Non-Event?

August 2nd, 2017

Working at a non-profit teaches you how to juggle 20 different tasks while standing on one foot on a ball and balancing a plate on your head. Your time can be stretched incredibly thin with all the tasks—but it is all worth it because of the powerful work you are doing in your community.

That said, let’s be realistic; there are 168 hours in a week and there are times that adding one more item to your to-do list simply isn’t possible. We understand and we have a solution that allows you to fundraise for your organization with minimal planning effort.

Host a Non-Event

FundEasy’s Non-Events provide you with a way to connect with your community and raise funds solely online. No fundraising dinner, no walk. Just a virtual event that allows people to raise money for a cause they believe in.

This isn’t online giving—it is a scheduled online event to raise funds in a certain time period.

This eliminates the need for venue contracts, permits, seating charts, nametags, etc… All you need is a fun theme and a deadline, and your Non-Event is ready to go!

Here a few suggested themes to spark ideas:

  • Couch to 5K → Take a picture of yourself from your couch and set a goal to raise 5K for your organization.
  • Family Walk for a Cause → Encourage donors to take a 30-minute walk with their family and donate $30 to your organization at the end.
  • Dinner with Friends → Have a home-cooked meal with friends and donate the amount they would have spent at a restaurant to your organization.
  • #GivingTuesday → A global campaign dedicated to charitable donations held the Tuesday after Thanksgiving.

And remember to make it fun! Encourage fundraisers to take pictures and share how they are participating via social media. This helps spread the word and raise more money. Offer prizes for your top-3 fundraisers for a competitive incentive.

Setting up your Non-Eventp2p

    1. Create a new FundEasy Event
      Participants register to your event from your website and receive their own FundEasy Page immediately to collect donations from their friends.
    2. Spread the word
      Participants share their FundEasy Pages with hundreds of family and friends through Facebookemail and more to raise money for your organization.
    3. Collect Funds
      Every FundEasy Page collects online donations and deposits them directly into your bank account.

Be certain to set a deadline for your event. We suggest that you set a deadline about four to six weeks from the start date and make certain to broadcast that date. This gives you enough time to connect with your ministry partners and gives them enough time to share the Non-Event with their friends. Plus, people tend to respond to urgency. The deadline gives you that timeline for those pressure-prompted donors.

Your ministry partners believe in your cause. Rather than host no event at all due to time or financial restrictions, consider giving them this Non-Event opportunity so they can be involved in your ministry.

Contact us today to plan your first event Non-Event!


Andrea Trudden
Andrea Trudden

Photo credit