Planning Today for Tomorrow’s Event

December 27th, 2017

The key word in the job Event Planning is PLANNING.

The more “planning” you do, the less work you have. Putting this into practice year after year will get you into a groove and allow your events to practically plan themselves! (OK – so that may be an exaggeration, but I promise they will be much less stressful.)

Though your events may be several months away, there are important things you should do today to prepare for them. And remember, for best results, start planning as early as possible.


For Spring Fundraising Dinner Events:

1. Create a budget

  • In my opinion, this is the most important task for any and all events.
  • If you are at a loss for how to start for creating a budget, click here → Budget Planning Templates
  • Determine if your event will have underwriters. This may greatly impact your event budget.

2. Identify the venue and negotiate details and date

  • The earlier you can do this, the better.
  • Event Tip! Opt for a weekday evening for good pricing and turn out.

3. Set up online registration

4. Compare cost estimates and make selections on everything

  • Get estimates for all fixed and variable items (e.g., food & beverages, A/V equipment, speaker fees, etc.)
  • Event Tip! Remember to include taxes and service charges within your budget to save you from a big surprise cost later.

5. Identify and contact potential Table Hosts

  • Table Hosts are great assets for your event. Prepare them well and they can take much of the burden off your plate. (Sample Table Host Packet)

6. Get the word out!


For Fall Fundraising Dinner Events:

Do all of the above, but get started NOW! Trust me, planning now will save you a lot of stress later.

Happy planning!


Andrea Trudden
Andrea Trudden

P.S. Do you know anyone who might, perhaps be procrastinating a tad? Share this article with them and encourage them to start today!

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