11 Questions to Ask Before Setting Up Your Event in FundEasy

July 27th, 2017

As part of our “Running a Great Event” series, our sales and support staff has worked together to bring you key questions you should ask yourself before setting up your event in order to make the planning process as simple as possible.

FundEasy is used to manage all kinds of peer-to-peer fundraising events and campaigns. We understand that your event is unique, and we are here to help you get started on the right foot with your online registration.

As you set up your event, there are several questions to consider in order to make sure you’re getting all the necessary information from your participants. The best way to decide what you should include on your event’s registration form is to ask yourself the following questions:

Note: If you liked the registration form used in a past event, we can copy it into your new event so you don’t need to reinvent the wheel.

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Is there a fee to participate?

While most walks are free, runs often charge a registration fee. Is this the case with your event? If every—or just some—registrations require a fee, we can customize your form to collect payment at the time of registration. 

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Is the registration fee always required?

Do you plan to waive the registration fee with a fundraising commitment like the example below? If so, we can help you customize your event to include this feature.

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Will the price change as the event gets closer?

Sometimes offering an Early Bird Discount is what it takes to get fundraisers to sign up before the final countdown. If your pricing changes on a certain date, your registration form can be set up to automatically change pricing or remove options when the early bird deadline is reached.

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What is happening at the event that we must account for in advance?

Are you having a toddler race? A lunch? Assigning bib numbers to runners? Multiple start times? It’s a good idea to get a count for other event activities in order to prepare for bibs, giveaways, sandwiches, etc.

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Are there different event locations or registration types?

Plan for an accurate count of runners, walkers, or participants at both your North & South locations by adding a simple drop down or radio button field to your registration form.

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What information do we need to follow up with fundraisers?

The people who joined you for your event–be it through friends or family–are potential ministry partners and friends to the organization. Be sure to collect the appropriate contact information so your organization can stay connected once the event is over. (See The Day After the Event for more details.)

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What information must we have?

Would you like your fundraisers to be required to enter more than just their name and email? No problem! Any fields on your registration form can be required.

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What information do we need to prepare for prizes?

Gone are the days of guessing t-shirt orders! Get sizes and selections in advance so you can intelligently order your shirts and other prize items.

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Do we want our fundraisers to set their own goals and/or deadlines?

As the Event Coordinator, you can choose a default fundraising goal and a deadline for your participants when setting up your event. If you would prefer they set their own when registering, you can do that!

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How do we want to handle family registrations?

Participants can often choose to fundraise as a family. This creates one fundraiser page in their family’s name. If you need to charge for additional family members or want to know information for each family member (like their names and ages), please reach out to our Support Team. We’ll talk through your needs and make sure the correct information is requested when your fundraisers sign up.

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Do we want a liability release waiver initialed when fundraisers register?

Our default registration form offers this option so your organization can include the proper legal language. Be sure to add your liability release waiver text before opening public registration!

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Note: Ministry Sync does not provide waiver text. Consult with your legal advisor before adding your liability release waiver.

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As always, our Support Team is available to help you get set up for your event. Simply chat, call or email us! 

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Talk to you soon!

Crystal Velte
Crystal Velte

 

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