Archive for the "FundEasy (Walks, 5Ks, Campaigns)" Category:

Ever hosted a Non-Event?

Wednesday, August 2nd, 2017

Working at a non-profit teaches you how to juggle 20 different tasks while standing on one foot on a ball and balancing a plate on your head. Your time can be stretched incredibly thin with all the tasks—but it is all worth it because of the powerful work you are doing in your community.

That said, let’s be realistic; there are 168 hours in a week and there are times that adding one more item to your to-do list simply isn’t possible. We understand and we have a solution that allows you to fundraise for your organization with minimal planning effort.

Host a Non-Event

FundEasy’s Non-Events provide you with a way to connect with your community and raise funds solely online. No fundraising dinner, no walk. Just a virtual event that allows people to raise money for a cause they believe in.

This isn’t online giving—it is a scheduled online event to raise funds in a certain time period.

This eliminates the need for venue contracts, permits, seating charts, nametags, etc… All you need is a fun theme and a deadline, and your Non-Event is ready to go!

Here a few suggested themes to spark ideas:

  • Couch to 5K → Take a picture of yourself from your couch and set a goal to raise 5K for your organization.
  • Family Walk for a Cause → Encourage donors to take a 30-minute walk with their family and donate $30 to your organization at the end.
  • Dinner with Friends → Have a home-cooked meal with friends and donate the amount they would have spent at a restaurant to your organization.

And remember to make it fun! Encourage fundraisers to take pictures and share how they are participating via social media. This helps spread the word and raise more money. Offer prizes for your top-3 fundraisers for a competitive incentive.

Setting up your Non-Eventp2p

    1. Create a new FundEasy Event
      Participants register to your event from your website and receive their own FundEasy Page immediately to collect donations from their friends.
    2. Spread the word
      Participants share their FundEasy Pages with hundreds of family and friends through Facebookemail and more to raise money for your organization.
    3. Collect Funds
      Every FundEasy Page collects online donations and deposits them directly into your bank account.

Be certain to set a deadline for your event. We suggest that you set a deadline about four to six weeks from the start date and make certain to broadcast that date. This gives you enough time to connect with your ministry partners and gives them enough time to share the Non-Event with their friends. Plus, people tend to respond to urgency. The deadline gives you that timeline for those pressure-prompted donors.

Your ministry partners believe in your cause. Rather than host no event at all due to time or financial restrictions, consider giving them this Non-Event opportunity so they can be involved in your ministry.

Contact us today to plan your first event Non-Event!

 

Andrea Trudden
Andrea Trudden

Photo credit

11 Questions to Ask Before Setting Up Your Registration Form

Thursday, July 27th, 2017

As part of our “Running a Great Event” series, our sales and support staff has worked together to bring you key questions you should ask yourself before setting up your event in order to make the planning process as simple as possible.

FundEasy is used to manage all kinds of peer-to-peer fundraising events and campaigns. We understand that your event is unique, and we are here to help you get started on the right foot with your online registration.

As you set up your event, there are several questions to consider in order to make sure you’re getting all the necessary information from your participants. The best way to decide what you should include on your event’s registration form is to ask yourself the following questions:

Note: If you liked the registration form used in a past event, we can copy it into your new event so you don’t need to reinvent the wheel.

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Is there a fee to participate?

While most walks are free, runs often charge a registration fee. Is this the case with your event? If every—or just some—registrations require a fee, we can customize your form to collect payment at the time of registration. 

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Is the registration fee always required?

Do you plan to waive the registration fee with a fundraising commitment like the example below? If so, we can help you customize your event to include this feature.

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Will the price change as the event gets closer?

Sometimes offering an Early Bird Discount is what it takes to get fundraisers to sign up before the final countdown. If your pricing changes on a certain date, your registration form can be set up to automatically change pricing or remove options when the early bird deadline is reached.

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What is happening at the event that we must account for in advance?

Are you having a toddler race? A lunch? Assigning bib numbers to runners? Multiple start times? It’s a good idea to get a count for other event activities in order to prepare for bibs, giveaways, sandwiches, etc.

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Are there different event locations or registration types?

Plan for an accurate count of runners, walkers, or participants at both your North & South locations by adding a simple drop down or radio button field to your registration form.

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What information do we need to follow up with fundraisers?

The people who joined you for your event–be it through friends or family–are potential ministry partners and friends to the organization. Be sure to collect the appropriate contact information so your organization can stay connected once the event is over. (See The Day After the Event for more details.)

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What information must we have?

Would you like your fundraisers to be required to enter more than just their name and email? No problem! Any fields on your registration form can be required.

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What information do we need to prepare for prizes?

Gone are the days of guessing t-shirt orders! Get sizes and selections in advance so you can intelligently order your shirts and other prize items.

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Do we want our fundraisers to set their own goals and/or deadlines?

As the Event Coordinator, you can choose a default fundraising goal and a deadline for your participants when setting up your event. If you would prefer they set their own when registering, you can do that!

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How do we want to handle family registrations?

Participants can often choose to fundraise as a family. This creates one fundraiser page in their family’s name. If you need to charge for additional family members or want to know information for each family member (like their names and ages), please reach out to our Support Team. We’ll talk through your needs and make sure the correct information is requested when your fundraisers sign up.

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Do we want a liability release waiver initialed when fundraisers register?

Our default registration form offers this option so your organization can include the proper legal language. Be sure to add your liability release waiver text before opening public registration!

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Note: Ministry Sync does not provide waiver text. Consult with your legal advisor before adding your liability release waiver.

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As always, our Support Team is available to help you get set up for your event. Simply chat, call or email us! 

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Talk to you soon!

Crystal Velte
Crystal Velte

 

Introducing Online Giving Doubles Fundraising Income

Tuesday, July 18th, 2017

quoteHosting a Walk for Life in our community wasn’t newwe’d been doing it for over 20 years. But after an event training, we decided to implement an online fundraising tool.

We put the Walk online using Ministry Sync. It was well worth the investment cost!

Our Walk income more than doubled — thanks in part to FundEasy.

Walkers love having their own page with easy fundraising options; we love online registration and having our Walk data in one organized, easy-to-access place.  Win, win, win!

Thanks MinistrySync!

Laura Sporre, Walk Coordinator
Ladysmith, Wisconsin
Care Net Pregnancy Resource Center of NW WI Inc.

 

peer-to-peer-fundraisingThank you, Laura, for sharing your story.

This is one example as to how having an online registration process can increase giving dramatically.

According to the Blackbaud Index, a source for charitable and online giving trends, as of May 2017, overall giving is up 4.8% for non-profits. Online giving, however, is up 9.8% with nearly 1/3 of online giving going to peer-to-peer (P2P) fundraising events such as walks, 5Ks, and campaigns.

If you haven’t introduced online fundraising pages for your Walk participants, now is the time. Schedule a demo today and see how FundEasy can help in your next P2P fundraiser.

 

Andrea Trudden
Andrea Trudden

 

A Trick to Find Anyone in your Event

Tuesday, June 20th, 2017

Do you know the trick to finding virtually any word on a page? Like a walker name in your column browser, or a particular guest’s name in your all members list?

There is a very simple shortcut to help you find any name in AttendEasy, FundEasy, and heck, pretty much any page on your computer!

So what is this magical trick?

Ctrl+F. Yes, that’s it: Ctrl+F. Simple, right?

ctrl-f

Control-F (or Command-F) gives you the ability to look for–or find–a word somewhere on a page, any page!

When you click Ctrl+F, a small “find” box will pop up somewhere in your browser where you can type in the exact word or phrase you are looking for. Click “enter” and your word or phrase will be highlighted on the page andif it’s outside the current screenthe page will jump to where the word is located.

 

ctrl-f-ssV2

If the name or phrase exists more than once on the page as in the above sample, you can then either click the down arrow in the find box, click “enter” or click Ctrl+G to move on to the “next” match.

This keyboard shortcut works in all web browsers and for other documents too! (Think PDF, Excel or Word for example.)

So, next time you’re searching for a specific name within your event, remember Ctrl+F and save yourself a lot of time.

And for us Mac users, Cmd+F works exactly the same way 😉

Enjoy!

 

Andrea Trudden
Andrea Trudden

 

P.S. Keyboard shortcuts save a TON of time as it eliminates the use of a mouse. From copying & pasting, to finding items on a page, to quitting programs, you’ll be amazed as to how much faster you can work. For a list of Windows Shortcuts, click here. Mac users, here’s your list.

WayCool Integration Now Available!

Wednesday, May 17th, 2017

MS-plus-WayCool

We’re excited to announce that our friends at WayCool Software released a new integration that will streamline your data entry! How cool is that? Now all registrants can be imported from Ministry Sync to CoolFocus without having to first export a .csv file.

With this integration, you’ll be able to:

  • Post registrants as donors to the CoolFocus database.
  • Post gifts that were imported from Ministry Sync as donations under registrant donor files in CoolFocus.
  • Post donations that were given at the event.
  • Import pledges and create pledge forms.

Contact your WayCool Software account manager if you have any questions about how the Ministry Sync integration can work for you!

Jason Galicinski
Jason Galicinski, Founder & CEO of Ministry Sync

FundEasy FAQ – Keeping Fundraising Pages OPEN

Thursday, May 11th, 2017

Q: If I close my event registration, will my fundraiser pages stay open?

A: YES! Your FundEasy Fundraiser Pages stay open for at least 30 days after your event so people can continue to give. Your fundraiser page will reflect this automatically (see below) and allow for further donations. This is a helpful feature that allows people to capitalize on the momentum of the event they were just a part of.

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What you need to know:

  • FundEasy’s Event Registration automatically closes on the day of the event (or sooner if you manually close it).
  • The Fundraiser Pages automatically stay open for 30 days after the event to accept donations.
  • You can extend the amount of time fundraiser pages stay open for an additional fee within the Event Details of your FundEasy event.
  • As the Event Coordinator, you can change the goal deadline within the Event Details. This allows you to change the time your fundraisers’ pages count down to. Even after this date, donors are able to give.

 

Good luck with your event, and the many days that follow!

 

Andrea Trudden
Andrea Trudden

 

Customer Benefit – $50 Referral Credit

Wednesday, April 26th, 2017

As a customer of Ministry Sync, you have access to unlimited *referral credits. That means for every new customer you bring in, your organization receives a $50 credit. There is no limit!

If you recommend Ministry Sync to six friends, and each of the new customers sign up, your organization will earn a $300 credit toward your next event!

referral-credit

*Cru, Fellowship of Christian Athletes, and Young Life ministries are not eligible for referral credit.

How does the referral program work?

When new customers sign up for an AttendEasy or FundEasy event, they have the opportunity to enter a name in the “How did you hear about us” and “Organization who referred you” fields under Additional Information. Simply make sure and tell them to put you as a reference and your organization will receive the credit.

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How do I add a referrer?

You don’t need to do anything more than share your experience with your friends and colleagues.

We have heard so many amazing stories from those who have used our products, like Rebecca. You’re already using a product that saves you time and energy – you might as well share this knowledge and earn some credit as well :)

 

Andrea Trudden
Andrea Trudden

 

The Day After the Event

Thursday, April 20th, 2017

It’s finished! Your event was yesterday and all the time, money and effort that you put in came to fruition. Now, you can rest.woman-phone-comp

Wait. No, you can’t! You’ve only just begun!

It’s time for the follow-up.

Sometimes, organizations focus so much energy solely on the event itself. However, if you aren’t careful, you overlook the opportunity that was just presented to you. These people who joined you for your event – be it through friends or family – are potential ministry partners and friends to the organization. This relationship is brand new to some and first impressions truly last.

This is your opportunity to make a GREAT first impression. 

By showing appreciation for people giving of their time to be invested in your ministry, you nurture relationships with potential ministry partners. This is your chance to not only fundraise but to “friend raise” as well.

With the use of FundEasy, all your event information is in one place so you can easily see who participated, donated, and raised funds for your event. It is important to thank each of these people.

Connecting with participants and ministry partners should be done in a tiered fashion within a week of your event – the sooner the better. For every day a ministry partner goes unthanked, money is lost, so be ready to start that very next day. For best results, aim to get thank yous “out the door in 24” — preferably starting phone calls the very next day. Trust me, your partners will be impressed that you took the time to reach out!

Be certain to thank your event sponsors and large-dollar ministry partners (top 10%) immediately after the event. This is a great opportunity to share next year’s event date with them and invite them to sponsor/participate again. Having the event fresh in their mind helps encourage the commitment for next time.

You also have some long-time ministry partners who have been faithful for several years and some brand new partners who have given a large first-time gift: These people need a little extra care. Take the time to call or visit with them and learn their reason for giving. The impact will be far greater than an email or a receipt.

That said, for a broader reach of participants and low-dollar partners, emails are a wonderful way to connect with many people in a swift timeframe. Emailing through FundEasy helps reach all your participants and ministry partners to say thank you and let them know you will be following up them periodically so you can continue growing the relationship.

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All people have a desire to feel as though they belong and are significant. Following up with participants and ministry partners is an essential part of relationship building for your organization. This is your chance to help these people know how vital they are to the work you do in your community. Through their gifts, they are changing lives! What an amazing gift!

So, right now, make certain that on your “To-Do List,” you have “Thank Ministry Partners” listed immediately following the event. Or, simply print out our “Fundraising Walk To-Do List” and start checking off those tasks today.

Happy planning!

 

Andrea Trudden
Andrea Trudden

 

Photo 1: Designed by Prostooleh / Freepik
Photo 2: Designed by katemangostar / Freepik

Equip Your Fundraisers

Wednesday, March 1st, 2017

Without supporters, non-profits could not exist. This is the reality organizations must work with in order to grow. But, how do you engage your fundraisers so that they become cheerleaders for your organization?


Teach your fundraisers

  • Social Networking. Encourage your fundraisers to use their social networks. Using social networking tools like Facebook, Twitter and YouTube increase fundraising results by up to 40%.fe-participant-smartphone
  • Rewards. Make fundraising a game by offering rewards for achieving certain goals (i.e. free t-shirt for $250 raised).
  • Teams. Not only do teams raise more money for your organization, they add fun and competition to fundraising. Encourage your fundraisers to start their own team.
  • Meet & Teach. Success stories can provide ideas on how to fundraise, but an added session or two with the experts allows them to have their questions answered.
  • Samples. Don’t let your fundraisers get stuck on something you could have easily provided. Supply sample fundraising emails, Facebook posts, tweets, phone scripts, thank you notes, etc.
  • Success stories. Highlight a past fundraiser and use that example to tell them how to raise money, how to overcome challenges and most importantly, the impact their donations will have on your mission.
  • Tips to get them started. People are all created differently and not every method of fundraising will be for everyone. Provide several different fundraising ideas, and emphasize the most efficient methods such as sending email through a tool like FundEasy.

 

Connect with your fundraisers

  • Invite them to join. Call on your top fundraisers to join a volunteer committee makes them feel closer to your organization and a part of its success. 
  • Give a tour. Offering a tour of your organization is a great way to bring them closer to your cause. Seeing the places that will be impacted by their efforts and meeting those on the front-lines will give your fundraisers extra encouragement.
  • Provide accountability. Let them know how the money raised in the past has been used for your organization and how this year’s funds will be used.
  • Thank them. After the event, invite them to a thank you reception. It’s another opportunity to connect them to your mission and encourage future participation.

 

Stay connected

  • Check-in often. Share stories about your organization and be available for any questions they may have.
  • Seek input. After the event, ask them what they liked, what they didn’t, and what would have helped. Implement good ideas into future fundraisers.
  • Celebrate goals. Your fundraisers will likely be really excited when they reach their goal. Capitalize on this opportunity to thank them. FundEasy makes it easy to stay connected.
  • Be available. As with any event, your participants will have questions. The important thing is to make certain that you respond quickly to all questions and concerns that come your way. The longer it takes you to help, the less fundraising momentum they’ll have.

 

Fundraise Online via FundEasy

  • Personalized fundraiser pages. Donate buttons should be placed on your personal fundraiser page in a bright color so their eyes easily see it. FundEasy’s fundraiser pages are automatically set up this way.
  • Easy donations. Quick and simple web forms encourage people to donate online. Help your fundraisers by using FundEasy’s online donation forms that are easy to complete and update in real time. 
  • Donor highlight. FundEasy has an option where you can automatically spotlight top givers and teams. This can be used to motivate some fundraisers.

 

Follow Fundraising Page Best Practices

  • Add a photo. People connect with people. Encourage fundraisers to add a photo to their fundraising page; it may inspire others to donate.
  • Tell a story. Ask your fundraisers to change the “Welcome Message” area in the personal fundraising pages to share personal stories and inspire others.
  • Offer Personal links. This allows fundraisers to direct friends and family to their specific fundraising page rather than going through your organization’s home page.
  • Increase goals. Allowing fundraisers to change their goal at any time allows them to increase their goal once achieved and encourage more support.
  • Answer FAQs. FundEasy has developed a Knowledge Base available to teach each fundraiser how to register, setup a page, import contacts, email family and friends, and other important fundraising activities.

 

With these tips and FundEasy’s Fundraiser Knowledge Base filled with helpful information, your fundraisers will learn more about your organization and have a deeper passion for the walk.

Put these steps into action and watch your participants move from walker to fundraiser!

 

Andrea Trudden
Andrea Trudden

 

Fundraising Walk To-Do List

Tuesday, February 7th, 2017

FundEasy To-Do ListDid you know that the ideal start time for planning a fundraising walk is 24 weeks (or 6 months) before the event? How is your planning going?

Many organizations recruit fundraisers through walks.  A fundraising walk is not only a healthy way for your participants to raise money for a good cause, but also a very visible way of promoting your organization to the community.

To help you as you prepare, Ministry Sync and LifeSteward Ministries developed this planning tool to help keep you organized.
Print Your To-Do List
Also…
Couple this to-do list with FundEasy’s registration system, a walk training by LifeSteward Ministries, and software synchronization using our eKYROS connector or WayCool integration and your walk is sure to be a success!

Happy planning!

 

Andrea Trudden
Andrea Trudden