The Celebration Continues…

February 14th, 2017

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As customers have been sharing with us the impact Ministry Sync has had on their organizations, we’ve been so encouraged and we wanted to share some with you!

We received this story yesterday and it pretty much sums up why Ministry Sync exists:

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We have been doing an annual fundraising banquet since 2004.  In the past, we would always mail out the invitations with an RSVP card to be returned.  As the RSVP’s would trickle in, we would create the dreaded spreadsheet to keep track of them all.  It was time consuming and very cumbersome.  We would also get A LOT of last minute phone calls to add folks in as they would run out of time to mail in their RSVP.

Check in at the event, therefore, was a nightmare as many would show up with no reservation or got left off of the spreadsheet. Then we would have to collect their personal information (mailing address, phone number and email address) right there at registration, which created long lines and impatient supporters trying to get in the door.

After our event, we would then have to take all of those lists and hand enter them into our donor base and hope not to make any errors while entering the information (and hope you could read everyone’s handwriting)… exhausting!!! We would typically have about 180 people attend and raise around $20k per event.

Once we switched to Ministry Sync…we wondered why in the world it took us so long to give it a try!  It streamlined our registration process so well and made the pre-banquet work a breeze!  The ease of advertising our event and posting it to our website made it easy and painless for our guests to get the information and sign up.  The best part… THEY ENTERED THEIR OWN PERSONAL INFORMATION that we could download into our donor program!   This sped up the registration process immensely and got our guests in the door and to their tables in no time.

The Banquet had a professional feel to it and theme from beginning to end through Ministry Sync and we have been able to grow our event to over 500 in attendance and raise over $120K last year!  After the first year of using Ministry Sync for our Banquet we were hooked!  We will never brave another event without using Ministry Sync!

Sarah Sheperis – Executive Director
Cabarrus Women’s Center (Concord, North Carolina)

 

Thank you, Sarah, for writing in and allowing Ministry Sync to partner with your ministry.

If you would like to share your story of how Ministry Sync has helped your organization (and be entered to win a free event, by the way), you can do so here.

 

Andrea Trudden
Andrea Trudden

Fundraising Walk To-Do List

February 7th, 2017

FundEasy To-Do ListDid you know that the ideal start time for planning a fundraising walk is 24 weeks (or 6 months) before the event? How is your planning going?

Many organizations recruit fundraisers through walks.  A fundraising walk is not only a healthy way for your participants to raise money for a good cause, but also a very visible way of promoting your organization to the community.

To help you as you prepare, Ministry Sync and LifeSteward Ministries developed this planning tool to help keep you organized.
Print Your To-Do List
Also…
Couple this to-do list with FundEasy’s registration system, a walk training by LifeSteward Ministries, and software synchronization using our eKYROS connector and your walk is sure to be a success!

Happy planning!

 

Andrea Trudden
Andrea Trudden

 

Unlock the Power of the Table Host

February 6th, 2017

Table Host Manager IconAre you and your Table Hosts using the Guest List Manager in AttendEasy to its fullest potential? This feature entrusts your Table Hosts to manage their own tables online which saves you extra work and it is already included in your AttendEasy software.

Coming from ministry backgrounds, we know the value Table Hosts add to having a successful event. Because of this, AttendEasy was developed to accommodate the management needs of a banquet with Table Hosts.

guest-managerWith the Guest List Manager, Hosts can:

  • View their current guest list,
  • Add guests,
  • Cancel guests,
  • Edit guests’ information, and
  • Send email invitations

These features sync automatically with your event in real-time so you will always be up-to-date with where your Table Hosts are.

If there are important deadlines and/or key information you would like to share with your Table Hosts, you can edit your Guest List Manager page when you set up your event to reflect these details.

As the Event Coordinator, you have the ability to communicate with all your table hosts within AttendEasy as often as you would like to check in and offer tips – we suggest emailing Table Hosts weekly. Take the opportunity to share stories from your organizations with your Table Hosts as you check in. The more you share, the closer they will feel to your organization!

When your table hosts are using the Guest List Manager feature to it’s fullest potential, you will have more time to nurture the relationship you have with your Table Host without the need to chase down details.

If you need help using the Table Host Manager, contact us! We are here to help!

quick-tip
You can drop in a “Manage My Guest List” button into each email you send Table Hosts to encourage use. Here’s how:

  1. Log in to your Ministry Sync account,
  2. Click the “Send Email” or “Email Registrants” link within your event and fill out the email information,
  3. Write your message inside the body,
  4. Click on the % button, scroll down the list, and click on %HostManagerAccessButton%
  5. This button will direct each and every Table Host to his/her personal Management Page.

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Just another fun feature of AttendEasyEnjoy!

 

Andrea Trudden
Andrea Trudden

 

How AttendEasy Saves You Time & Money

February 1st, 2017

It can be pretty easy sometimes to confuse being good stewards of money with not spending any money at all. We get it. At one point, most of us at Ministry Sync worked at non-profits and that guides us in our work as we create products that ensure efficiency AND value.

As a non-profit organization, a primary duty is to be smart with how funds are used. To do this, you sometimes choose to over-work yourselves to the extreme in order to save a little; which once you add up the total man hours added to your staff in these cases, it actually ends up costing you more in the long-run.

A very simple area to save money is within event management.

AE vs Staff time and money

These are conservative estimates from years of experience in acting as each of these roles at one time or another :)

Take a look: 93 HOURS of staff time devoted to these key event tasks. That equals more than two full weeks of work devoted to managing this one event alone, not including the planning, event mailings, and post event analysis. That is time that could be much more effectively put to use within your organization and the life-changing work done.

Now look at the money: More than $1,200 per event is being put toward a mix-match of information within your organization and the staff’s computer expertise, and this doesn’t include printing and postage costs. The more programs you use, the higher the probability for error. Excel for attendee registration; Quickbooks for registration receipts; WordPress for website updates; Word for name tags (don’t get me started on mail merges); etc… This is money that can be reallocated to other departments -or- other parts of this event, such as the speaker.ae-endorsement-ttff-3-black

For a fraction of this cost, you have access to a one-stop shop of event management tools. AttendEasy literally was designed to take much of the event work off your plate. It acts as an additional staff member so you can focus less time on event details and more time on development. A well-run, professional event often produces more income and more interest. “If you build it, they will come.” This saying is true for more than baseball :)

Imagine a one-stop shop for your event management. AttendEasy is it. Talk to a Sales Representative today to set up your no-obligation demo and see how much time and money AttendEasy can save you.

 

Andrea Trudden
Andrea Trudden

 

New Mobile-Friendly Updates!

January 24th, 2017

Mobile Friendly Registration

 

We are excited to announce that starting today, all new Upcoming Events in your Ministry Sync account have been upgraded to our new mobile-friendly design! This means that all your guests can register more easily to your event from any device, including phones and tablets. All emails have also been redesigned for easy viewing on all devices.

Table Host Manager

But that’s not all. Our Table Host Manager in AttendEasy events got a mobile face-lift too! Table Hosts can now manage their guests even better than before.

New features for Table Hosts include:

  • Ability to view their guests in real-time,
  • Invite new guests,
  • Register, edit, and cancel guests, and
  • Track their list of invitations and responses
Guest List Manager
Invitation Email

Integrated “Give” Button

We have also added the option for your AttendEasy events to include a “Give” button to your invitation email that links directly to your online donation page so that guests who are not able to attend your event still have the opportunity to give to your organization at that moment.

Thank you for the opportunity to serve with you and help you achieve your goals this fundraising season.

The Ministry Sync Team

Double Your Impact on #GivingTuesday

November 29th, 2016

Did you know that our Founder & CEO of Ministry Sync, Jason Galicinski is going to Zambia in 5 days?

He is going over to build relationships and look for ways to partner with a ministry over there called “Love’s Door”. He created a FundEasy page to raise support, not for himself, but for the orphaned children in Zambia.

Today is Giving Tuesday, and Ministry Sync is in a giving spirit. We agreed to double every gift that is given towards Zambia today only!

So, we wanted to let you know of this amazing opportunity. That means that a $20 gift is really $40. A $100 gift is really $200. A $500 gift is really $1,000!

This investment isn’t just going into handouts. We are partnering with Love’s Door for All Nations (lovesdoor.org), who are full time ministry workers living in Zambia. We will be using this money wisely and investing in people, a school, an orphanage, education and business training so that the children in Zambia will have lasting hope in their community.

Bottom line: orphaned children who are currently living on the street with no hope will find hope because of this school we will be investing in. They will learn about the God would created them in His image and give them a chance to learn, live, thrive and possibly be raised up one day to lead their own people in this work.

Would you be willing to help? Double your impact – today only!


SS 2016-11-29 at 8.12.29 AM
 

“And the king will answer them, ‘I tell you the truth, just as you did it for one of the least of these brothers or sisters of mine, you did it for me.'” – Matthew 25:40


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Reflecting back on God’s Faithfulness over 10 years

November 4th, 2016

It’s very hard to believe that 10 years ago, Adam Stubbs and I (both Bible-school graduates with no business degrees) were traveling to our first Care Net Conference with only a small amount of cash to our names, 10 customers and no jobs! We knew there were a lot of prospects. We had done our research. We had a business plan. Still it was a risk, but aren’t all startups risky? Yet, we knew God was in it. We had seen God working behind the scenes and we knew He would provide for us. We knew that a lot of ministries could benefit from this software program called Ministry Sync.

Our wives, although they get little credit for it, were also taking a risk. You see, my wife Jennifer was pregnant with our 4th baby and Adam’s wife Brooke was pregnant with their 3rd. If Ministry Sync didn’t work, our families were at stake. Our wives were pretty much single moms for the first year or so and willingly so. Without them, Ministry Sync wouldn’t be here.

Jason and Adam at their First Care Net Conference

Jason's Family in 2007

Adam's Family in 2007

“But seek first the kingdom of God and his righteousness, and all these things will be added to you.” – Matthew 6:33.

We walked away from our first Care Net Conference with over 150 leads, and I remember saying to Adam on the flight home, “Well, at least we have something to do with ourselves!” A few months later, a friend of ours gave us an angel investment of $50k with no strings attached. The Lord had seen our faith and obedience and He provided. Adam and I split the money, 50/50. We were not used to living off of so little, but God provided every step of the way. In fact, we saw some amazing provisions during the first year — enough to fill a few journal pages!

Below are the first of five pages of amazing provisions the Lord did for us.

Galicinski Journal in 2007

On December 27, 2007, Moriah Rose Galicinski was born. Her birth was the only birth we didn’t pay a dime for. The name Moriah means: “The Lord will provide”. Needless to say, we had learned a very important lesson — we had learned to put our complete faith and trust in Jesus, for everything. We knew this in our heads before, but now it was real. We knew without a shadow of a doubt that God would provide our needs and that He had our backs. We just needed to follow His lead, no matter how hard it might seem.

It’s important to note that God didn’t make it easy for us. He provided amazingly, but Adam and I were working like slaves on a ship! We both had to work the phones in sales during the day, while prospects were available to call. Then we took a break around 6pm for dinner, said goodnight to our children and headed back to work by 8pm where we would be focused on software and business development. Many nights would end at 3am before waking up to do it all again. I remember practically begging people to use our software (there is a reason why I’m not in sales anymore #companyjoke). But, hey, when you literally have nothing but a handful of customers and time is ticking away, you get desperate 😂..

I think I could probably write a book on everything I’ve learned in the past 10 years. Everything from “How not to create a software company” to “How to build your own datacenter” to “Why datacenters aren’t worth it” to “Why deploying new features on Friday isn’t a great idea” to… well, you get the idea. Throughout it all, one thing has stayed the same — Ministry Sync is still a business that is dedicated to the Lord inside and out, and the Lord is still providing in amazing aways.

Celebrating the Past

To celebrate this great work the Lord has done, we put together a cool video and a 10th year anniversary website. So many of our customers are doing some amazing things with our products around the world that we wanted to take some time to share them with you! We also want to hear your story! If Ministry Sync has helped you accomplish your mission in any way, shape or form, we want to know.

Customer Growth 2006 - 2016

What’s in store for the future?

There are a lot of exciting plans for Ministry Sync’s future. Much of it is top secret of course, but there is one thing I can share with you. For the past 3 years, we’ve been focused on designing and building The New Ministry Sync. We went back to the drawing board and are in the process of reimagining a lot of our tools. Because the Ministry Sync toolset is so complex, this has been a huge undertaking and it’s taken us a lot longer than we expected. But I’m excited to announce that we will be releasing a free public beta of The New Ministry Sync starting sometime in January. More on that coming soon!

To God be the Glory!

Jason Galicinski
CEO – Ministry Sync

V3 Sneak Peak - web

Live Attendance Video Contest

September 9th, 2016

 

Live Attendance - Get it for free

iOS Devices
Here's How...

1. Make a Video

Make a quick 30 second video on your phone that explains why you love Live Attendance. The idea is to help others who might be on the fence understand why they shouldn’t hesitate to use Live Attendance at their events.
Video Camera Icon
2. Share It!

Once you’ve uploaded your video to YouTube (or your other favorite video sharing site), share the link on the Ministry Sync Facebook or Twitter page by Oct 14th, 2016.
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3. Win!

After the Oct 14th deadline, we’ll draw a winner from all the video submissions. The winner will receive free Live Attendance for their next event (rentals not included).
Attended Check Mark Icon!
Crystal Breaks it Down!

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Introducing YouSaveBabies!

April 19th, 2016

Connecting Pregnancy Help Organizations with Local Support

We are very excited to partner with Heartbeat International to bring YouSaveBabies into the world.

YouSaveBabies.org utilizes Ministry Sync’s FundEasy platform to connect over 2,000 local pregnancy help efforts throughout the U.S. with local donors through personal giving pages.

Ideas for a personal giving page—including no event or occasion at all—can range as far and wide as races, birthdays, anniversaries, in memory of loved ones, or as a way for groups of friends and church-based groups to support pregnancy help.

Any individual who wants to do something to help support their local pregnancy help organization can start a fundraiser in under a minute. All donations—less credit card transaction fees—go directly to the organization of choice. After starting their fundraiser, you can spread the word via Facebook, Twitter and more.

“The best part about this new service,” says Ministry Sync’s CEO Jason Galicinski, “is that the pregnancy help organizations will just start receiving checks in the mail from YouSaveBabies as people support their local center. We think this has tremendous potential to bring much needed resources into these organizations with little or no effort on their part!”

“We’re confident YouSaveBabies will play a vital role in what Heartbeat International is most committed to doing—advancing life-affirming pregnancy help at the local level,” Heartbeat International president Jor-El Godsey said. “Pregnancy help organizations are rescuing lives and helping to build strong families every single day. Donors and other supporters are invigorated to see that, and YouSaveBabies is a great way for them to connect.”

Any pregnancy help organization listed on Heartbeat International’s 24-7 pregnancy helpline Option Line (1-800-712-HELP, OptionLine.org) is eligible to receive funds through YouSaveBabies, and organizations can also invite donors to use YouSaveBabies as a fundraising tool by adding a badge to their own donor-facing website.

Following a soft launch at Heartbeat International’s Annual Conference March 29-31, YouSaveBabies already has seen 13 individuals raise $3,000 for local pregnancy help outreaches.

Check out YouSaveBabies.org for yourself and spread the word. As people become more active this spring, this new service can bring new purpose to your everyday activity.

Original source: https://pregnancyhelpnews.com/yousavebabies-to-connect-pregnancy-help-orgs-with-local-support

Changes to Facebook Sharing for FundEasy pages

March 10th, 2016

Each morning FundEasy sends updates to Facebook, Twitter, and email accounts to let family, friends, and sponsors know how a participant’s fundraising is going. Besides the daily updates, FundEasy pages can post updates when a donation is made, their goal is reached, or when the participant shares some news. It all works together to help promote your event and to encourage donations.

Facebook Sharing tools

However, we’ve found that not every FundEasy page that had Facebook enabled was really sharing the update. If Facebook access tokens expired or the participant didn’t give permission to post, then the Facebook Sharing settings could be on, but nothing was happening.

Today that changes. Starting this morning, if we detect that a FundEasy page’s Facebook sharing is turned on, but it can’t post to Facebook, we’ll turn off Facebook sharing and send an email to the fundraiser with instructions on how they can turn it back on and give Facebook the permission to post.

Of course, if Facebook sharing is posting as it should, nothing will change. Emails will only be sent to those whose active FundEasy pages are not posting to Facebook as they should.

If you have any questions about this update, please contact our Support Team at support@ministrysync.com